A closer look at
early returns
In the November edition
of this newsletter, the "Ask a Youth Exchange Officer"
section addressed how to prevent early returns. This
month, we take a closer look at what steps districts
should take when an early return
occurs. |
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Each Rotary
year, about 6 percent of student exchanges end early.
Terminations can be disappointing, and districts should
work together to do what is in each student's best
interest. Returns related to illness, homesickness, or
political circumstances are usually less complicated,
while returns resulting from program rules violations or
lack of participation can be more challenging to manage.
Host
districts may remove any student who does not comply
with the requirements of the program at their
discretion. Some districts have a warning system for
lesser rule violations. Fairness and students'
well-being must be considered in all early return
determinations, and these decisions should not be made
rashly or without supporting documentation. For example,
it is not appropriate to send a long-term student home
early because subsequent host families cannot be
located, nor should any inbound student be returned home
in retribution for the early return of an outbound
student from the partner district.
It is
critical to effectively manage the logistics of early
returns to ensure that students are safe and that the
partner districts maintain a strong relationship. Should
your district need to send a student home early, the
host and sending clubs and districts, host families, and
the student's parents or legal guardians must be fully
informed before the student is sent home. The student
should return home at the earliest practical time by a
route agreed upon between the parents or legal guardians
and the sending district.
All early returns, as well as
any serious incidents, must be reported to Rotary
International within 72 hours of the time a district
officer learns of the situation. RI tracks and monitors
reports of early returns to identify patterns and areas
in which staff can be of assistance. It is not uncommon
for exchange students or their parents to contact RI
regarding an early return. For staff to promptly and
effectively respond in these situations, it is necessary
to have a record of the early return.
To assist in
reporting, RI has developed an early return report form.
This form outlines the essential information RI needs
regarding the early return. The form is currently
available in English only on the Youth Exchange secure
site or by request. The form will be translated into
additional languages in early
2010. |
Ask a Youth Exchange officer
What are
some tips that you and your district can offer for
preparing students to speak a different language
while on their exchange?
Al Kalter,
chair of the Rotary Youth Exchange Florida
Multidistrict, replies:
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Fluency in
another language is one of the great benefits of Rotary
Youth Exchange. And we've all heard stories about
students who arrived in their host countries not knowing
a word of the language and were conversational just a
few months later. While that's what happens through
immersion, starting at point zero is not the best
experience for either the student or the
hosts.
It's
unreasonable for students to expect their host families
to speak any language other than their own native
tongue, yet every year, Rotary exchange students board
airplanes knowing little if any of their target
language, only to be stunned when they find they can't
communicate. It's hardly reassuring (and not really
fair) to tell those students that they will be fluent in
four months. Why, after all, would they want to waste
those months? Or live in a cocoon of silence? Or spend
all their time online with friends and family from
home?
We in Rotary
have a responsibility to encourage our exchange students
to learn as much as possible of their target languages
before they go, and the students have a responsibility
to accept and actively work on that assignment. In
Florida, USA, we have been requiring language
acquisition work for our outbound students for several
years. While some certainly do better than others, we
have never had a student come back and say, "Gee, I wish
I hadn't spent so much time learning the language before
I left!"
So, what
course of study works best? There are several good
programs and resources to choose from, including Rosetta
Stone, Pimsleur, and Livemocha.com. Everyone learns
differently, so it's impossible to say that one program
is better than the others. We feel that it's best to let
the students decide, and part of our language
instruction, accordingly, involves them mapping out
their own language learning plan. We do set benchmarks
along the way, expecting them to be progressing
regularly in the months leading up to their departures.
No matter
which method is used, having any sort of language
training is better than having none at all. And, as a
longtime district chair, I can assure you that nothing
makes me happier than to hear from another Rotarian that
my outbound student impressed everyone when she stepped
off the plane able to communicate in her host country's
native
language. |
Former Youth Exchange students change
lives in
Senegal |

February, World Understanding Month, is
approaching. The following story highlights former Youth
Exchange students' work under a One Laptop per Child
grant, just one example of how many lives are touched by
former and current Youth Exchange students living
abroad.
Justin
Burnett and Stephanie Selvick, former Rotary Youth
Exchange students, worked together in Africa in the
summer of 2009 through a grant they received from One
Laptop per Child. One Laptop per Child is a nonprofit
based in Cambridge, Massachusetts, USA, that provides
affordable laptop computers to children in developing
countries.
Stephanie
was a 2001-02 outbound student in Italy and Denmark,
sponsored by the Rotary Club of Sturgeon Bay
(Breakfast), Wisconsin. Justin was an outbound student
sponsored by the Rotary Club of Appleton for a long-term
exchange to the Czech Republic in 2004-05. He will serve
as the new ROTEX president for District 6220 (parts of
Michigan and Wisconsin) later this year.
One Laptop
per Child provides computers as learning tools in the
classroom. Preloaded on each XO computer are all the
necessities for an elementary school education,
including protractors, calculators, word processing
capabilities, books, and encyclopedias. This summer, the
organization awarded a $10,000 grant and 100 computers
to 30 teams of university students from Africa and North
America.
Stephanie
and Justin were assigned to work in Senegal, along with
the the Peace Corps, receiving an additional grant,
deploying 200 XO laptops to the Ecole Notre Dame
elementary school. They completed three weeks of teacher
training and introduced over 200 students to their new
learning devices. Stephanie tells us that in addition to
the five teachers whose classes received laptops,
"teachers from neighboring villages, as well as the
school's priest and custodian, also attend. Everyone is
getting involved."
The first
days of student training were encouraging; the students
sat three or four to a desk to share ideas, while
children from neighboring schools stood on cinder blocks
outside and peered in the windows. "The key to getting this program
to function long term is getting people in the area
involved," Justin points out. "This isn't just a school
project, it's a community
project."
Stephanie
and Justin recognize Rotary District 6220 as great help
to the project and generous support from Rotary Youth
Exchange, Rotex, those at the District Governors
Conference, and local Rotary clubs. Stephanie and Justin, as well as Nicholas
Negroponte, the chair of One Laptop per Child,
recognize the bridge that
Rotary builds between
diverse global communities. It is their hope that
Rotary will continue
to support the effort to provide children with basic
educational needs. Stephanie and Justin are looking to
work with Rotary clubs
in Senegal to continue working toward this goal
after they leave. Follow
their progress at http://africaxo.blogspot.com. |
January
as Rotary Awareness
Month |
In anticipation
of Rotary Awareness Month in January, Youth Exchange
officers are encouraged to promote Rotary projects among
fellow Rotarians and Youth Exchange students.
As Foundation Trustee Chair Glenn E.
Estess Sr. says, "Raising awareness of Rotary is an
important part of the RI Strategic Plan: The more Rotary
is known for its good work, the more good work Rotary
will be able to do."
Rotary Youth Exchange students
attended a presentation in Philadelphia, Pennsylvania,
USA, in September by the founder
and CEO of the relief organization ShelterBox. One Youth
Exchange student in particular, Gosia Zawadzka (hosted
by the Rotary Club of Blue Bell), was so inspired by
ShelterBox founder and Rotarian Tom Henderson's story
that she and fellow Youth Exchange students brought back
an idea for a fundraiser to the other 19 students hosted
by District 7430.
Their project is to raise $1,000
to purchase a ShelterBox. Since 2000, ShelterBox has
established itself at the forefront of international
disaster relief, providing emergency shelter on every
continent for the people who need it most. ShelterBoxes
contain supplies for a family of up to 10 people
who are displaced or homeless. Contents include a tent
and lifesaving equipment, which are tailored to the
nature and location of the disaster. Great care is taken
to ensure that all items are durable enough to be of
lasting value.
To achieve
their goal, Gosia and fellow Youth Exchange students
have been selling candy bars for $1 each. "We have been
selling candy bars to our friends, host families,
neighbors, and Rotary clubs. Each candy bar sold is a
dollar closer to our goal. We believe that we'll collect
the whole sum and send a ShelterBox from Rotary exchange
students, District 7430," says Gosia.
By 1
December, the students had already raised nearly half of
the $1,000. Gosia's host club counselor, Patricia Smith,
remarks, "I am very proud that they are giving back.
This is their
project." |
Visit
the Youth Exchange secure
site |
The Youth Exchange secure site is a
resource for district Youth Exchange chairs,
multidistrict chairs, and past and present Youth
Exchange committee members to access program-related
documents, including the Youth Exchange officers'
directory, past newsletters, handbooks, brochures,
application forms (in Word format), upcoming conference
listings, and the Rotary policies related to youth
protection and the Youth Exchange program.
Current
Youth Exchange officers can get to the secure site
through Member Access. If you have
questions, or if you experience difficulties accessing
the site, please contact Youth Exchange staff at
youthexchange@rotary.org
for
assistance. |
Upcoming Youth Exchange events
If you would like information on
your national or international conference published in
upcoming editions of this newsletter, please e-mail us
at youthexchange@rotary.org |
South Central Rotary
Youth Exchange (SCRYE) 2010 Winter
Conference 29-31
January Radisson Hotel Tulsa, Oklahoma,
USA Contact: Don Peters
National
School Conference on International
Youth Exchange
19-20
February
Charlotte, North
Carolina, USA
The Council
on Standards for Educational Travel is cosponsoring this
event with the North Carolina Department of Public
Instruction and Charlotte-Mecklenburg
Schools.
Information
10th Annual North American Youth
Exchange Network
26-28
February
Chicago, Illinois,
USA
Contact: Steve Selvick
Information
The 15th Annual Japan Youth Exchange
Conference
15-16 May, 2010
Nishi-ku,
Osaka, Japan
Osaka YMCA
Conference Centre Contact: Shindo
Kondo
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Questions and
comments
Please send
any questions, comments, or ideas for future issues of
this newsletter to youthexchange@rotary.org.
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